These Cookie Guidelines apply to the websites of Reed Exhibitions Deutschland GmbH, AG Düsseldorf HRB 1887, Völklinger Straße 4, 40219 Düsseldorf – also known as the “Responsible Body”.
What are cookies?
When you visit Reed Exhibitions Deutschland GmbH websites, information is stored on your terminal device in the form of cookies. Cookies are small files which are stored on your device and which store certain settings and data for communicating with Reed Exhibitions Deutschland GmbH websites via your browser. Cookies allow Reed Exhibitions Deutschland GmbH e.g.to adapt a website to your interests or to save your password so that you do not have to re-enter it every time. Reed Exhibitions Deutschland GmbH does not collect any personal data through the cookies if you have not given your consent.
Types of cookies
Strictly necessary cookies are required for you to move around the Reed Exhibitions Deutschland GmbH websites and use their basic functions, such as the assignment of anonymous session IDs to bundle a number of related queries to one server.
Performance cookies collect information about the use of the Reed Exhibitions Deutschland GmbH websites, such as the Internet browser and operating systems used, domain names of websites from which you came, number of visits, average time spent and pages accessed. Performance cookies do not store any information that enables personal identification of the user. Performance cookies are intended to improve the user-friendliness of websites and thus the user experience.
Functional cookies enable a website to store information that has already been provided and to offer the user improved, more personalised functions and to facilitate requested functions such as the playback of videos.
Advertising cookies are used to offer content that is relevant to the user and adapted to his/her interests. Advertising cookies are also used to limit the frequency of an ad and to measure and influence the effectiveness of advertising campaigns. Advertising cookies register whether a website has been visited or not and what content has been used. This information may be shared with third parties, such as advertisers. Advertising cookies are often linked to page functionalities of third parties.
Social media cookies are necessary for you to share content from Reed Exhibitions Deutschland GmbH websites via social media channels such as Facebook or Twitter. Further information can be found in the guidelines of the relevant social media company.
Not all of these cookies may be deployed when you use Reed Exhibitions Deutschland GmbH websites.
Disabling of cookies
You can utilise the full functionality of the Reed Exhibitions Deutschland GmbH websites with the help of cookies. If you disable cookies, certain expected functionalities may not be available to you.
If you do not want cookies, you can set your browser to disable them. There are also special opt-out functions that you can use (below). Most browsers offer different ways to protect your privacy, including deleting cookies from your device, blocking all cookies or warning you before a cookie is saved. The browser does not prevent previously set cookies from continuing to function on your device unless you have deleted all cookies in your browser settings.
The instructions for managing cookies in your browser can usually be found in the browser’s Help section or in the operating instructions of your device.
You can object to the collection and storage of data at any time with effect for the future by sending an exclusion cookie to opt-out
Reed Exhibitions Deutschland GmbH uses Google Analytics, a web analysis service of Google Inc. (Google). Google Analytics uses “cookies” which are saved on your device to help the websites analyse how users use them. This cookie-based information on how you use the websites is then sent to a Google server in the USA where it is stored. However, if IP anonymisation is enabled on the websites, your IP address is first truncated by Google within the member states of the European Union and other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the USA and truncated there. Google uses this information on behalf of Reed Exhibitions Deutschland GmbH to evaluate your use of the websites, to compile reports on website activities and to provide Reed Exhibitions Deutschland GmbH with further services associated with the use of the websites and the Internet.
The IP address sent by Google Analytics from your browser will not be combined with any other data by Google.
You may prevent cookies from being saved by making the appropriate setting in your browser. In this case, however, you may not be able to use all functions of the Reed Exhibitions Deutschland GmbH websites in full. Furthermore, you can prevent the website usage data (including your IP address) recorded by the cookie from being sent to Google, or prevent Google from processing this data, by downloading and installing the browser plug-in available in the following link: http://tools.google.com/dlpage/gaoptout?hl=de.
The websites of Reed Exhibitions Deutschland GmbH use Google Analytics with the extension “anonymizeIp()”. IP addresses are then further processed in truncated form, thereby preventing personal identification. If the data collected about you contains a personal reference to you, it will be excluded immediately and the personal data deleted at once.
Reed Exhibitions Deutschland GmbH uses Google Analytics to analyse and regularly improve the use of our websites. The statistics thus obtained help Reed Exhibitions Deutschland GmbH to improve the service it offers and make it more interesting for you as a user. In the exceptional cases in which personal data is transferred to the USA, Google is regulated by the EU-US Privacy Shield, http://www.privacy-shield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Article 6 para. 1 sentence 1. f GDPR.
Third party provider details: Google Dublin, Google Ireland Ltd.; Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.
User conditions: http://www.google.com/analytics/terms/de.html
Overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html
The Reed Exhibitions Deutschland GmbH websites also use Google Analytics for device-independent analysis of visitor flows. This is carried out on the basis of a user ID. You can disable the cross-device analysis of your usage in your customer account under “My data”, “Personal data”.
Reed Exhibitions Deutschland GmbH uses the marketing and remarketing services (“Google Marketing Services”) of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”), on the basis of its legitimate interest, i.e. interest in analysis, optimisation and economic operation of its websites as defined in Article 6 para. 1 sentence 1 f GDPR.
Google is certified under the Privacy Shield Agreement and thus guarantees compliance with European data protection law
The Google marketing services allow Reed Exhibitions Deutschland GmbH to display advertisements for and on its websites in a more targeted manner in order to present users only with advertisements that potentially correspond to their interests. In cases in which users are shown e.g. ads for products they have shown an interest in on other websites, this is referred to as “remarketing”. Google executes a Google code for this when users call up websites on which Google marketing services are active, and remarketing tags (invisible graphics or codes) are integrated into the website. With their help, an individual cookie is stored on the user’s device or comparable technologies are used. Cookies can be set by various domains, including google.com, doubleclick.net, invitemedia.com, admeld.com, googlesyndication.com or googleadservices.com. This file records which websites the user has visited, which content s/he is interested in and which offerings s/he has clicked on. Furthermore, technical information is collected about the browser and operating system, linking websites, time of visit as well as further information about the use of the website. The users’ IP addresses are also recorded: Reed Exhibitions Deutschland GmbH, within the framework of Google Analytics, indicates that the IP address must be truncated within member states of the European Union or in other signatory states to the Agreement on the European Economic Area and only in exceptional cases transferred in full to a Google server in the USA and truncated there. The IP address is not combined with the user’s data within other Google services. Google may also link the above information to similar information from other sources. If the user then visits other websites, ads can be displayed which are tailored to his/her interests.
Users’ data is processed in pseudonymised form within Google marketing services. This means that Google does not store and process e.g. the names or e-mail addresses of users, but processes the relevant data in relation to the cookies within pseudonymised user profiles. This means that, from Google’s point of view, the ads are not managed and displayed for a specific person, but for the cookie holder, regardless of who this cookie holder is. This does not apply if a user has expressly permitted Google to process the data in non-pseudonymised form. The information collected by Google marketing services about users is transmitted to Google and stored on Google’s servers in the USA.
One of the Google marketing services used by Reed Exhibitions Deutschland GmbH is the online advertising program “Google AdWords”. Each AdWords customer receives his or her own “conversion cookie”. This prevents cookies from being traced via the websites of AdWords customers. The information collected by the cookie is used to generate conversion statistics for AdWords customers who have opted for conversion tracking. AdWords customers see the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they will not receive any information that personally identifies users.
Furthermore, Reed Exhibitions Deutschland GmbH can use the “Google Tag Manager” to integrate and manage Google analysis and marketing services into the website.
Further information on Google’s use of data for marketing purposes can be found on the overview page: https://www.google.com/policies/technologies/ads, Google’s data protection declaration can be accessed at https://www.google.com/policies/privacy
If you wish to object to interest-based advertising by Google marketing services, you can use the setting and opt-out options provided by Google:
Facebook Pixel, Custom Audiences und Facebook Conversion
On the basis of legitimate interest in, and for the purposes of, the analysis, optimisation and economic operation of the websites, the so-called “Facebook Pixel” of the social network Facebook, which is operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, or, if you are based in the EU, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”), is used within the websites of Reed Exhibitions Deutschland GmbH.
Facebook is certified under the Privacy Shield Agreement and thus guarantees compliance with European data protection law
With the help of the Facebook Pixel, Facebook is able to determine the visitors of the website as a target group for the presentation of ads (so-called “Facebook ads”). Accordingly, Reed Exhibitions Deutschland GmbH uses the Facebook Pixel to display the Facebook ads only to Facebook users who have also shown an interest in the website or who have certain characteristics (e.g. interest in certain topics or products as determined on the basis of the websites visited) that Reed Exhibitions Deutschland GmbH transmits to Facebook (so-called “custom audiences”). The Facebook Pixel also ensures that the Facebook ads correspond to the potential interest of the users and are not a source of annoyance. Reed Exhibitions Deutschland GmbH can also use the Facebook Pixel to monitor the effectiveness of Facebook advertisements for statistical and market research purposes by seeing whether users have been redirected to a website after clicking on a Facebook advertisement (so-called “conversion”).
Facebook processes the data in accordance with the Facebook Data Usage Policy. Accordingly, general information on the display of Facebook ads can be found in the Facebook Data Usage Policy: https://www.facebook.com/policy.php. For specific information and details about the Facebook Pixel and how it works, please visit the Facebook Help section: https://www.facebook.com/business/help/651294705016616.
You can object to data collection by the Facebook Pixel and use of your data to display Facebook ads. Visit the page set up by Facebook and follow the instructions on usage-based advertising preferences in order to set the types of ads you see within Facebook:
The settings are platform-independent, i.e. they are applied to all devices, such as desktop computers or mobile devices.
You can also deactivate the data collection and storage by the Facebook pixel here.
Adobe Analytics (Omniture)
Reed Exhibitions Deutschland GmbH uses the Adobe Analytics (Omniture) web analytics service to analyse and improve the use of its websites. The statistics obtained help Reed Exhibitions Deutschland GmbH to improve the service it offers and make it more interesting for you as a user. In the exceptional cases in which personal data is transferred to the USA, Adobe is regulated by the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Adobe Analytics is Article 6 para. 1 sentence 1. f GDPR.
Cookies are stored on your computer for this evaluation. This information is stored on servers, some of which are in the USA. If you prevent cookies from being stored, you may not be able to use the websites of Reed Exhibitions Deutschland GmbH in full. It is possible to prevent the storage of cookies by changing the setting in your browser or by clicking the “Logout” buttons on http://www.adobe.com/de/privacy/opt-out.html.
The Reed Exhibitions Deutschland GmbH websites use Adobe Analytics (Omniture) with the settings “Before Geo-Lookup: Replace visitor´s last IP octet with 0” and “Obfuscate IP-Removed”, which shortens your IP address by the last octet and replaces it with a generic IP address that can no longer be assigned. Any personal reference is thus excluded.
Third party provider details: Adobe Systems Software Ireland Limited, Ireland, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Republic of Ireland; email@example.com; Data protection policy; http://www.adobe.com/de/privacy/policy.html.
Use of social media plug-ins
Reed Exhibitions Deutschland GmbH uses the following social media plug-ins: [Facebook, Google+, Twitter, Xing, T3N, LinkedIn, Flattr]. Reed Exhibitions Deutschland GmbH uses the two-click solution. This means that when you visit the Reed Exhibitions Deutschland GmbH websites, no personal data is initially passed on to the providers of the plug-ins. The provider of the plug-in is recognisable from the marking on the box above its initial letter or from the logo. Reed Exhibitions Deutschland GmbH allows you to communicate directly with the provider of the plug-in via the button. Only if you click on the marked field to enable it will the plug-in provider be informed that you have accessed the corresponding Reed Exhibitions Deutschland GmbH website. The data specified in this declaration is also transmitted. In the case of Facebook and Xing, the IP address is anonymised immediately after collection, according to the respective providers in Germany. By activating the plug-in, you transfer your personal data to the respective plug-in provider, where it is stored (in the USA for US providers). Since the plug-in provider collects data mainly via cookies, we recommend that you delete all cookies in your browser’s security settings before clicking on the greyed-out box.
Reed Exhibitions Deutschland GmbH has no influence over the data collected and the data processing processes, nor is Reed Exhibitions Deutschland GmbH aware of the full extent of data collection, the purposes of the processing or the storage periods. Reed Exhibitions Deutschland GmbH also has no information regarding the deletion of the data collected by the plug-in provider.
The plug-in provider stores the data collected about you in the form of user profiles and uses these for advertising and market research purposes and/or for tailoring the design of its website. Such evaluations are conducted above all for the presentation of tailored advertising (including for users who are not logged in) and in order to inform other social network users about your activities on the websites. You have a right to withdraw consent for the creation of such user profiles; to do so you must contact the respective plug-in provider. Through the plug-ins Reed Exhibitions Deutschland GmbH allows you to interact with social networks and other users; this enables us to improve the service Reed Exhibitions Deutschland GmbH provides and make it more interesting for you as a user. The legal basis for use of the plug-ins is Article 6 para sentence 1 Satz1. f GDPR.
The data is forwarded regardless of whether or not you have an account with the plug-in provider and are logged in there. If you are logged in with the plug-in provider, the data Reed Exhibitions Germany GmbH collects from you is assigned directly to your account with the plug-in provider. If you click the activated button and, e.g., link to the page, the plug-in provider also stores this information in your user account and shares it publicly with your contacts. Reed Exhibitions Germany GmbH recommends that you log out regularly after using a social network, especially before activating the button, as you can then avoid being assigned to your profile with the plug-in provider.
Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the data protection declarations of the following providers below. They will also provide you with further information about your rights and the privacy protection setting options.
Addresses of the respective plug-in providers and URLs of their data protection policies:
Facebook Inc., 1601 S California Ave, Palo Alto, California 94304, USA
Further information on data collection
Facebook is regulated by the EU-US Privacy Shield
Google Inc., 1600 Amphitheater Parkway, Montainview, California 94043, USA
Google is regulated by the EU-US Privacy Shield
Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA
Twitter is regulated by the EU-US Privacy Shield
Xing AG, Gänsemarkt 43, 20354 Hamburg, DE
T3N, yeebase media GmbH, Kriegerstr. 40, 30161 Hannover, Germany
LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA
LinkedIn is regulated by the EU-US Privacy Shield
Flattr Network Ltd. mit Sitz in 2nd Floor, White bear yard 114A, Clerkenwell Road, London, Middlesex, England, EC1R 5DF, UK
Integration of YouTube videos
Reed Exhibitions Deutschland GmbH has integrated YouTube videos into its website. These are stored at http://YouTube.com and can be played directly within the Reed Exhibitions Deutschland GmbH website.
When you visit the website, YouTube is informed that you have accessed the corresponding subpage of the Reed Exhibitions Germany GmbH website. The data specified in this declaration is also transmitted. This is independent of whether or not you have a YouTube user account which you are logged in to. If you are logged in to Google, your information will be directly assigned to your account. If you do not wish to be assigned to your YouTube profile, you should log out before activating the button. YouTube stores your data in the form of user profiles and uses these for advertising and market research purposes and/or for tailoring the design of its website. Such evaluations (even users who are not logged in) are conducted in particular for the delivery of tailored advertising and in order to inform other social network users about your activities on the website. You have a right to withdraw consent for the creation of these user profiles; contact YouTube directly to do so.
Further information on the purpose and scope of data collection and its processing by YouTube can be found in the data protection declaration. This also contains further information about your rights and the privacy protection setting options:
Google also processes your personal data in the USA and is regulated by the EU-US Privacy Shield,
Integration of Google Maps
Reed Exhibitions Deutschland GmbH uses Google Maps on its websites. This enables Reed Exhibitions Deutschland GmbH to display interactive maps directly on the website and gives you the convenience of using the map function.
When you visit the website, Google is informed that you have accessed the corresponding subpage of the Reed Exhibitions Germany GmbH website. The data specified in this declaration is also transmitted. This is independent of whether or not you have a Google user account which you are logged in to. If you are logged in to Google, your information will be directly assigned to your account. If you do not wish to be assigned to your Google profile, you should log out before activating the button. Google stores your data in the form of user profiles and uses these for advertising and market research purposes and/or for tailoring the design of its website. Such evaluations (even for users who are not logged in) are conducted in particular for the delivery of tailored advertising and in order to inform other social network users about your activities on the Reed Exhibitions Germany GmbH website. You have a right to withdraw consent for the creation of these user profiles; contact Google directly to do so.
Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the data protection declaration of the provider. This also contains further information about your rights and the privacy protection setting options:
Google also processes your personal data in the USA and is regulated by the EU-US Privacy Shield,
The websites of Reed Exhibitions Deutschland GmbH may contain functions and content of the Instagram service, offered by Instagram Inc, 1601 Willow Road, Menlo Park, CA, 94025, USA. This can include content such as images, videos or texts and buttons with which users can rate their enjoyment of the content, subscribe to the authors of the content or the articles. If the users are members of the Instagram platform, Instagram can assign the accessing of the above content and functions to its users’ profiles. Instagram data protection declaration: http://instagram.com/about/legal/privacy/.
Use of social media buttons with “Shariff”.
Reed Exhibitions Deutschland GmbH uses the “Shariff” c’t project on its websites. “Shariff” replaces the usual share buttons of social networks and thus protects surfing behaviour
“Shariff” only includes these social network share buttons on Reed Exhibitions Deutschland GmbH websites in the form of graphic elements which contain a link to the corresponding social network. By clicking on the corresponding graphic element you will be forwarded to the services of the respective network. The Shariff button only establishes a direct contact between the social network and visitors when the visitor actively clicks on the Share button. Only then will your data be transmitted to the relevant social network. If the Shariff button is not clicked, there is no exchange between you and the social networks. Further information about the c’t “Shariff” project can be found at http://www.heise.de/ct/artikel/Shariff-Social-Media-Buttons-mit-Datenschutz-2467514.html
Reed Exhibitions Deutschland GmbH uses the c’t “Shariff” project on its websites for the following social networks.
Matchmaking is based on an instance of the Global Meetings Programme, an online software application owned by Sector Marketing Limited (UK company number 6263418), Avalon House, Lower Strode Road, Clevedon, Bristol, BS21 6UU, United Kingdom.
If you have any questions regarding this data protection declaration, please call +44 1275 335911 (UK landline number) or send an email to firstname.lastname@example.org.
The online web application, referred to in this context as ‘: instance_name’ or ‘The Global Meetings Programme’, is managed and run on behalf of ‘Reed’.
Matchmaking respects your privacy and we do our utmost to protect your information.
- Matchmaking will only collect information from you for justified and legitimate business purposes and will ensure that such information is relevant and appropriate.
- Matchmaking is transparent with regard to your collected data and to how and for what purposes it is used.
- Matchmaking uses the information you provide exclusively for its originally intended purpose.
- Your personal contact details (name, phone number & e-mail address) will not be published. This information will only be available to contacts with whom you have expressly arranged a meeting. These contacts will receive your contact details shortly before the event.
How is your information used?
Personally identifiable information is information that identifies you as an individual: your name, address, telephone number and e-mail address. This information may apply to you personally or to your workplace.
Matchmaking uses your information to match you with other people and companies that match your criteria and participate in events for which you have registered.
Information we receive from third parties
Your personally identifiable information may come from information provided to us by third parties such as an event, exhibition or conference management company. Your personal data will only be used in connection with the event from which the data originates. In most cases, your profile information will be generated from the answers you provided when registering for an event, or from the information you posted in the exhibition catalogue / on the showcase website.
Updating your personal information
Matchmaking contains a ‘Manage your profile’ page in your user account. Here you can update all information we store about you. If you have problems accessing the system, please contact us at email@example.com.
Matchmaking will ONLY share your information with the organisers of the event. Any changes in your personal or demographic information may be forwarded to the organisers and their registration systems to maintain data consistency and accuracy.
Confirmed contacts will receive your contact details shortly before the fair in order to be able to contact you during the event.
Users can disable cookies in their Internet browser. However, this may limit the visitor experience of our website. For more information on managing cookies, please refer to your browser’s help pages.
Use of PayPal as payment method
If you decide to pay using the PayPal online payment service, your contact details will be transmitted to PayPal during the order process. PayPal is a service provided by PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg. PayPal acts as an online payment service provider and trustee, and offers buyer protection services.
The personal data transmitted to PayPal usually includes first name, last name, address, telephone number, IP address, e-mail address, or other data required for order processing, as well as data related to the order, such as number of articles, article number, invoice amount and taxes (as percentage), invoice information, etc.
This transfer is necessary to process your order using your selected payment method, in particular to confirm your identity and to manage your payment and the customer relationship.
NB: PayPal may also pass on personal data to service providers, subcontractors or other affiliated companies if this is necessary to fulfil the contractual obligations arising from your order or if PayPal contracts out the processing of your personal data.
Depending on the selected PayPal payment method, e.g. invoice or direct debit, the personal data transmitted to PayPal is forwarded by PayPal to credit agencies. The purpose of this is to verify your identity and creditworthiness with regard to the order you have placed. You can find out which credit agencies are involved and which data is generally collected, processed, stored and passed on by PayPal in the PayPal data protection declaration at https://www.paypal.com/de/webapps/mpp/ua/privacy-full
Use of Sofortüberweisung as payment method
If you decide to pay using the Sofortüberweisung online payment service, your contact details will be transmitted to Sofortüberweisung during the order process. Sofortüberweisung is a service provided by SOFORT GmbH, Theresienhöhe 12, 80339 Munich, Germany. Sofortüberweisung performs the function of an online payment service provider which enables cashless payment for products and services on the Internet.
The personal data transmitted to Sofortüberweisung usually includes first name, last name, address, telephone number, IP address, e-mail address, or other data required for order processing, as well as data related to the order, such as number of articles, article number, invoice amount and taxes (as percentage), invoice information, etc.
This transfer is necessary to process your order using your selected payment method, in particular to confirm your identity and to manage your payment and the customer relationship.
NB: Sofortüberweisung may also pass on personal data to service providers, subcontractors or other affiliated companies if this is necessary to fulfil the contractual obligations arising from your order or if Sofortüberweisung contracts out the processing of your personal data.
Under certain circumstances, the personal data transmitted to Sofortüberweisung may be forwarded by Sofortüberweisung to credit agencies. The purpose of this is to verify your identity and creditworthiness with regard to the order you have placed.
You can find out which data protection principles Sofortüberweisung applies when processing your data in the data protection declaration that is displayed during the Sofortüberweisung payment process.
If you have any further questions regarding the use of your personal data, please contact Sofortüberweisung by e-mail (firstname.lastname@example.org) or by letter (SOFORT GmbH, Datenschutz, Theresienhöhe 12, 80339 München).
Use of profiling
Reed Exhibitions Deutschland GmbH processes some of your data automatically for the purpose of evaluating certain personal aspects (profiling). Reed Exhibitions Deutschland GmbH uses profiling in the following cases:
Reed Exhibitions Deutschland GmbH uses evaluation instruments to provide you with targeted information and advice on products. These enable demand-based communication and advertising, including market and opinion research, and
Reed Exhibitions Deutschland GmbH uses scoring to assess your creditworthiness. This calculates the probability with which a customer will meet his or her payment obligations as set out in the contract. The calculation may include, e.g., income, expenses, existing liabilities, occupation, length of employment, experience of the business relationship to date, contractual repayment of earlier loans and information from credit agencies. Scoring is based on a mathematically and statistically recognised and proven procedure. The calculated scores support Reed Exhibitions Deutschland GmbH in making decisions and form part of the ongoing risk management process.
Reed Exhibitions Deutschland GmbH uses hosting services to provide the following services: infrastructure and platform services, computing capacity, storage and database services, security services and technical maintenance services used to operate this website.
For this, Reed Exhibitions Deutschland GmbH or its hosting provider processes inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors of this website on the basis of their legitimate interest in providing an efficient and secure website in accordance with Article 6 para. 1 sentence 1 f DSGVO in conjunction with Article 28 GDPR.
Collection of access data and log files
Reed Exhibitions Deutschland GmbH, or its hosting provider, collects data on the server on which this service is located (so-called server log files) in the pursuit of its legitimate interests as defined in Article 6 para. 1 sentence 1 f GDPR. The access data includes the name of the accessed website, the file, the date and time of access, the amount of data transmitted, successful access notifications, the browser type and version, the user’s operating system, the referrer URL (the previously visited page), the IP address and the requesting provider.
Log file information is stored for a maximum of 7 days for security reasons (e.g. to investigate misuse or fraud) and is subsequently deleted. Data which must be stored for longer for evidence purposes is not deleted until the incident in question has been finally resolved.
Data protection notice regarding the application process
Reed Exhibitions Deutschland GmbH processes the applicant data only within and for the purpose of the application procedure in accordance with the legal requirements. Candidate data is processed in order to fulfil (pre)contractual application procedure obligations as defined in Article 6 para. 1 sentence 1 b GDPR and Article 6 para. 1 sentence 1 f GDPR, only if data processing is necessary, e.g. in the context of legal procedures.
The application procedure requires that applicants provide the relevant data. In cases where an online form is offered, the required applicant data is indicated, otherwise it is apparent from the job descriptions. Basically this includes personal details, postal and contact addresses and the documents relating to the application (such as cover letter, curriculum vitae and certificates). Applicants may also volunteer additional information.
By submitting their application, applicants agree to the form and scope of data processing as set out by Reed Exhibitions Deutschland GmbH in this data protection declaration for the purposes of the application procedure.
If special categories of personal data as defined in Article 9(1) GDPR are voluntarily disclosed during the application procedure, they will also be processed in accordance with Article 9(2)(b) GDPR. If special categories of personal data as defined in Article 9 para. 1 GDPR are requested from applicants during the application procedure, they will also be processed in accordance with Article 9 para. 2 a GDPR.
Where applicable, candidates can submit their applications via an online form on the Reed Exhibitions Deutschland GmbH website. State-of-the-art encryption is used for transmission of the data. Applicants may also submit their applications by e-mail. It should be noted, however, that e-mails are not encrypted by default and that the applicants themselves must ensure encryption. It is therefore recommended to use an online form or postal delivery.
The data provided by the applicants may be further processed by Reed Exhibitions Deutschland GmbH in the event of a successful job application. Otherwise, if the application is unsuccessful, the applicants’ data will be deleted. Applicant data is also deleted if applicants withdraw their application, which they are entitled to do at any time.
Unless the applicant issues a justified revocation, the application will only be deleted after a period of six months. This allows any follow-up questions to the application to be answered, and any obligations to submit evidence stipulated in the Equal Treatment Act to be provided. Invoices for any reimbursement of travel expenses are archived in accordance with tax regulations.
As part of the application process, Reed Exhibitions Deutschland GmbH offers applicants the opportunity to be included in the “Talent Pool” for a period of two years upon giving their consent as defined in Article 6, paragraph 1, sentence 1 b and Article 7 of the GDPR.
The application documents in the talent pool are processed solely for the purposes of future recruitment and employee searches and will be deleted upon expiry of the deadline at the latest. Applicants are informed that their consent to inclusion in the talent pool is voluntary, that this has no influence on the current application process and that they can revoke this consent at any time for the future and declare their objection as defined in Article 21 of the GDPR.
Application of the Data Protection Declaration
The Data Protection Declaration of Reed Exhibitions Deutschland GmbH also applies.
Currency and modification of Cookie Guidelines
These Cookie Guidelines currently apply and are valid as of May 2018. It may become necessary to change these Cookie Guidelines due to the further development of the websites and related services, or due to changed legal or official requirements. You can access and print out the current Cookie Guidelines and Data Protection Declaration at any time on www.reedexpo.de